Office Manager
We’re seeking a new Office Manager to join our team! Are you an enthusiastic, adaptable, and creative leader with strong organizational and communication skills? Do you have some experience in financial management? If so, we’d love to hear from you!
Send an email to andrew@saintcatherines.ie if you would like to have an exploratory discussion about the role.
Saint Catherine’s Church
Office Manager – Job Description
35 hours/week, 4 days on-site
Reports to:
Manager Strategy and Development
Overview:
About Saint Catherines
Saint Catherines Church is a vibrant, all-age, diverse community whose focus is living the way of Jesus, empowered by the Holy Spirit and seeking to bring life wherever we go.
We are part of the Church of Ireland and started life in 1994 as a new church plant and are pleased to welcome people from many different traditions and to facilitate others to plant new churches.
About the Role
The Office Manager is responsible for overseeing building operations, safety & compliance, event administration and some financial management. This role ensures the smooth daily running of church facilities and financial processes while maintaining governance and risk management standards. There is scope for some remote working.
Key Responsibilities
1. Facilities & Security Management
• Supervise Caretaker and Cleaners to ensure maintenance and building repairs are completed.
• Oversee contracts for heating, electrical work, pest control, and fire safety systems.
• Manage keyholder access, IT systems, energy costs, and general facility upkeep.
• Respond to building booking enquiries, issue contracts, and ensure indemnity requirements are met.
2. Governance & Compliance
• Ensure compliance with GDPR, insurance policies, and risk assessments.
• Support trustee administration, including Diocesan paperwork and Charities Regulator filings.
• Maintain OneDrive cloud storage for governance records and legal documents.
• Schedule and conduct annual evacuation drills, fire safety reviews, and security audits.
3. Staff, Operations and Event Administration
• Manage, maintain and update staff handbook; liaise with HR consultant on staff contract changes and updates, manage and oversee staff leave
• Oversee the use of the church building for events, ensuring smooth setup and compliance with safety protocols.
• Ensure all contracts, indemnity forms, and booking requirements are fulfilled.
• Maintain office supplies, cleaning inventory, and hospitality provisions.
• Prepare reports for board meetings and assist with budget planning.
4. Financial Management
• Manage day-to-day finances, including petty cash, tithes, and online giving (PayPal, SumUp, Envelope Scheme).
• Work closely with the Bookkeeper to maintain accurate financial records.
• Process invoices, staff expenses (Xero), and CHY tax returns.
• Oversee annual Gift Day administration and ensure compliance with financial audits.
Ideal Candidate
• Strong administrative, organisational and management skills.
• Knowledge of building maintenance, safety regulations, and risk management.
• Ability to multi-task and manage deadlines in a dynamic environment.
• Excellent team leadership and communication skills.
• Experience of managing finances.
• Desirable - experience with bookkeeping and financial software (Xero preferred).